Sigma Phi Delta Fraternity Vancouver Alumni Chapter

Meeting minutes for March 28, 2003 - Alumni General Meeting

Present: Kevin Deane-Freeman (President), Brent Dozzi (Treasurer), Tyler Borges (Social Coordinator), Darren Farnworth (Western Province Councillor), Ron Byrne, Sean Grant.

Guests: Shaun Hodgins (House Manager), Hugh Turner (President, Theta Chapter).

Apologies: Jan Erik Laursen (Vice-President), Edmund Gin (Secretary)

As a quorum was achieved, the meeting was called to order at 7:22pm.

1. Executive Reports:
• Secretary
  • Due to an emergency at home, had to leave before the meeting started. Minutes taken by DFarnworth.

• Social Coordinator
  • Pub Crawl will be held July 26th, 2003 - confirmed with JMalcolm
  • Christmas Social coming up
  • Reports that he has his "things well in hand"
  • Will look at alternative dates for Crawl as it is the same time as Convention

• Treasurer
  1. Society Annual Report - updated annually, need officer (directors) confirmed addresses. Form will be filled out after elections.
  2. Financial Report
     • One account with TD, 3 sub-accounts
       • Operating Account
       • House Account
       • Maintenance Account
     • House owes for property taxes, hence negative balance
     • Missing Chief's Bursary on financial statement
     • Overall, accounts are positive
     • Set fees to National - GDP based for Alumni dues?
     • Ethical Fund
       • Discussed with Art Rennison, he was happy with our financial management
       • Our fund actually made money last year - around $180

• President
  • Nothing to report
2. Donations

Paypal option now available. Donation drive as part of newsletter. Almost all donations come at Christmas party.

3. Chief's Bursary

Tabled - EGin accidentally took them with him when he left to attend to the emergency.

Note: After a brief discussion between KDeane-Freeman and EGin at the house of KDeane-Freeman on March 29th, the Chief's Bursary recipient was selected as Brother Hugh Turner. Congratulations, Hugh!

4. National Report

WPC DFarnworth to forward details to EGin (report made, but not noted in minutes taken).

5. Mail Server

KDeane-Freeman explained the purpose of the mail server project. An e-mail as sent by JBreadner was read and is as follows:

The mail server has been ready to go for quite some time, but the control of the domain name hasn't been switched over to the dynamic DNS service yet. Kick Justin's ass for me on this one. Until control of the domain gets switched over the mail server will remain on hold. Justin said he emailed them right after the last meeting, and I emailed him again at least once (maybe twice) to remind him to kick their asses, but it still hasn't switched over.

Cheers
Jeff

6. Elections
   • President - KDeane-Freeman elected by acclaimation

   • Vice President - JELaursen elected by acclaimation

   • Treasurer - BDozzi elected by acclaimation

   • Secretary - EGin elected by acclaimation

   • Social Coordinator - TBorges elected by acclaimation

   • House Liaison - SHodgins nominated by DFarnworth, seconded TBorges. SHodgins elected by acclaimation.

   • Convention Delegate - Since this is a General Convention year, and the President is unable to make the Convention, it was necessary to select a Convention Delegate. JELaursen nominated by RByrne, seconded TBorges. JELaursen elected unanimously by acclimation.

   Congratulations to the new executives, and thanks to the outgoing executives for their service to the Chapter.

   
   

   There being no further business, the meeting was adjourned at 8:25pm.

   Taken by:
   Darren Farnworth
   Western Province Councillor/Secretary-proxy

   Prepared by:
   Edmund Gin
   Secretary