Sigma Phi Delta Fraternity Vancouver Alumni Chapter

Meeting minutes for November 13, 2000

Apologies:Kevin Oldknow (Western Province Councillor)

As a quorum was achieved, the meeting was called to order at 7:00pm.

1. Executive Reports:
• Treasurer
• Financial report was e-mailed to EG
• Copy to be sent by EG to KDF
• No other reports made
2. Christmas Social

Invites were produced by KDF, with RSVPs to go to HE. HE indicated this was not a good idea. Discussion about RSVPs set aside. It was noted that approximately 50 people showed up to the Social last year. It was suggested that for people with e-mail, the best way to RSVP was by e-mail. Both KDF and EG offered to track e-mail RSVPs. Snail-mail invites to go to last year's attendees first, since they were the ones that were most likely to attend. HE to call Mike Currie re: use of phone number. If MC not ok with using his phone number for RSVPs, then HE said it was ok to use his. BD mentioned that he couldn't make the party - so someone needed to collect money. KDF offered. Budget as follows:


• charge $20 per member, $30 per couple.
• last year received approx. $800 total, expenditures approx. $775
• spent about $300 on alcohol
• will get scotch, rye, rum, vodka, wine, and beer
• BD offered to get pick up alcohol

It was suggested that a year list be generated from National, with each person calling 5 people on the list. Due to the need for KDF being at the door collecting money, it was suggested that a 3rd pledge be brought for assistance in the kitchen.
3. Newsletter

Not done yet. Will send out when done.

4. Noise Complaint

A neighbour on the east side of the House was fed up with noise coming from the House, and finally decided to take action. He called up or e-mailed every National Officer one day. KO immediately took the responsibility to defuse the situation, and has set up a meeting with the Actives to do some fact-finding and hammer out some guidelines with regards to noise in the House. KDF mentioned that he would be at that meeting as well.

There being no further business, the meeting was adjourned at 8:30pm.

Edmund Gin
Secretary