Sigma Phi Delta Fraternity Vancouver Alumni Chapter

Meeting minutes for October 2, 2000

As a quorum was achieved, the meeting was called to order at 7:35pm.

1. Executive Reports:
• Secretary
• Meeting minutes are now online
• Database work has re-started
• Brothers Parliament and Wiggins are now in the Castle Eternal
• Treasurer
• Charity status application has been initiated
• Since we're not incorporated, will need Constitution and Bylaws
• Account status
  • operating expenses are done for the year
  • House fund - waiting for 2nd installment of taxes
  • Building maintenance fund - ~$4k
  • Term deposit - ~$12k
  • still need to transfer signing authority from Brad and Ben
• Society registration stuff done
• President
• Sent e-mail to theta-alumni list
• Rest of the stuff on the agenda
2. Christmas Social

Mike Currie has volunteered to host the Christmas Social at his house. KDF to contact Spike to organize (with Mike). There was discussion as to whether or not the invites should go out with the newsletter. Issue of invites tabled until item 4.

3. Chief's birthday

Date has been set by the Theta Actives for Saturday October 14th. Dinner is at 6pm SHARP! Will consist of spaghetti dinner (Actives), birthday cake (Alumni), and refreshements. EG asked for clarification with regards to alcohol for Chief's Birthday. BD looked into his records and determined that the funds for refreshments did not come from the Alumni chapter. KDF clarified that alcohol in the past consisted of leftovers from the Christmas Social from the year previous, and that the last couple of years, there have been no leftovers (we're doing a good job finishing all the hard alcohol at the social). EG to talk to Actives re: what they're planning on doing, KDF to arrange for cake.

4. Newsletter

Items to include:

• WPC report
• President's report
• Secretarial report
• House Liaison report
• Christmas Social ad and invite
• Finance report
• Jan's Musings

EG to acquire a copy of Pagemaker. Newsletter to be put together by EG and KDF.

5. National

KO mentioned that the McMaster Colony is currently on shaky ground. A request was sent out to the Actives to assist in keeping McMaster interested.

Stuff about Grand President. e-mail egin@interchange.ubc.ca for more info.

KO also mentioned that he's looking for a Deputy Western Province Councillor for Expansion. If anyone is interested, please contact him.

Official visit of Theta Active Chapter by KO tentatively scheduled for Chief's Birthday.

6. Old Business

KO to look into lost jewelry.

There being no further business, the meeting was adjourned at 8:35pm.

Edmund Gin
Secretary