Sigma Phi Delta Fraternity Vancouver Alumni Chapter

Meeting minutes for September 9th, 2002

Present: Jan Erik Laursen (Vice President), Tyler Borges (Social Coordinator), Edmund Gin (Secretary), Chad Brown (House Liaison), Darren Farnworth (Western Province Councillor), Sean Grant, Chris Baker, Justin Malcolm.

Guest:Derick Siu (Theta Chapter Professional Relations Officer)

Apologies: Kevin Deane-Freeman (President), Brent Dozzi (Treasurer).

As a quorum was achieved, the meeting was called to order at 7:02pm.

1. Executive Reports:
• Vice-President
• Since KDeane-Freeman unable to attend, will act in his stead.
• Social Coordinator
  • Pub Crawl on Sept 14th, from 11am until when the Raven closes
  • Rides leaving from the House at 10:00am
  • Reiterated need for drivers
  • Last stop: Justin's place
  • Ron is coming. Beware.

• House Liaison
  • House debt down to $18000 from $30000
  • Money coming in going towards needed appliances, then towards general operating funds
  • Concern about who will be House Manager next year (current House Manager expected to graduate in May)

• Secretary
  • Nothing to report.

2. Newsletter

EGin reported that to date, only one article had been submitted (from Brother JBreadner). TBorges promised a post-Crawl report. DFarnworth to provide National report. Christmas Social stuff to be included in this issue.

3. National Report

WPC DFarnworth noted that General Convention ballots were sent to each Chapter and National Officer, to be returned at the end of September. These consisted of:

1. BUET Petition
2. Amendment to Constitution re: chapters outside US
3. Board of Trustees composition
4. Amendment to Statutory Code to "Streamline Government" of the Fraternity
5. Logo
4. General Convention Ballots

The following are the results on the ballot choices:

1. Expansion outside North America (Question Eh): UNANIMOUS - AYE
2. Board of Trustees (Question B, Eh): UNANIMOUS - AYE
3. BUET
   • Proposed Amendment: "When in Theta, must wear toques."
   • UNANIMOUS - AYE
4. Streamline: UNANIMOUS - NAY
   • Note: main problem amongst membership is with the sneaking in of fines section
5. Logo: TABLED
   • item tabled until all members have had a chance to look at logo designs
   • link to ballot to be sent out to membership
   • issue raised about need for a logo
   • general concensus was that a logo was not needed
   • Note: ballot was spoiled
5. Chief's Birthday

Date tentatively set for Oct 12th, subject to confirmation by Active Chapter. Actives to cook dinner, Alumni bring cake. Beverages to be self-supplied.

6. Super Bowl Party

SGrant expressed concern about the lack of revenue from the party. TBorges interested in forming a Super Bowl Committee, but he doesn't want to be the only member of it. CBrown offerred to help.

7. Theta PRO

DSiu indicated his desire to set up a volunteer system between Actives, Alumni, and Pledges, and would like to do this via projects such as those from the Tetra Society (assisting disabled folks). Structure would be composed of an alumnus heading up a project, with a team of Actives volunteering under him. Also potentially working with Alpha Omega Epsilon (Engineering Sorority). DFarnworth asked if Tetra Society was an international organization, DSiu confirmed. DSiu to provide details to DFarnworth to distribute to Alpha Chapter and maybe National.

Prepared by:
Edmund Gin
Secretary