Sigma Phi Delta Fraternity Vancouver Alumni Chapter

Meeting minutes for July 18, 2000

As a quorum was achieved, the meeting was called to order at 7:30pm.

1. New Alumni Introductions:

New members of the Chapter introduced themselves.
Charlie Loo (MMAT '00) - currently unemployed, looking to start ownbusiness
Sean Grant (MECH '00) - working with CREO Products in Burnaby
Tyler Borges (MECH '99) - working for Stanco Projects
Chris Baker (MECH '00) - working with Westport Innovations for thesummer


2. Executive Reports:
• President
• deferred until later
• House Liaison
• "I quit"
• talked to Martin Froehling (MMAT '00) about taking over the position
• MF expressed interest, and is willing to do the job during the 2 weeksthat he is back from the worksite
• MF unanimously voted into the position
• Secretary
• initially took up the position on an interim basis
• has now decided to complete the term of his position
• received archives from Andrew Happer on June 10th
• apologies: no progress on database, as the last month has beenhectic
• Social Coordinator
• Christmas Social was a success
• Summer event - "do we want it?"
• idea of pitch and putt was revisited
• point was made of the proximity to the Chief's Birthday
• SG suggested a possible merging of event with Pledge Nite or Open Hose
• HE suggested polling interest of the Alumni membership
• KDF suggested using newsletter as advertising tool
• further discussion tabled until later in the meeting
• Treasurer
• haven't updated bank book since February
• mailed in form with financial report to the BC Ministry of Finance torenew society status
• Government said that the reports for the years '96/7/8 wereunacceptable and sent the whole pile back to BD
• BD reworked the documents, felt that it's all straightened out
• as a result of the above, no progress has been made on the charitystatus issue
• likewise, no progress has been made on the Ethical Fund liquidization:need to get Brad Hawthorn to sign off on it
• the value of the House has risen from $24k to $51k last year (BDwondered if BC Assessment came through to look at the House)
• current net worth at $725k, down from $785k (mainly due to drop inproperty value)
• in summary: our standing with the Government is good, our accounts aregood, still applying for charity status, and looking to liquidate ourEthical Funds
3. Joint Province Convention 2000

See Appendix A.

4. Summer Event

KDF asked, "Do we want to do it?", and provided background for the decisionto initiate the event last year (essentially, it was to provide an optionfor those who could not make it to the Christmas Social). HE suggested aBBQ outside of the city. KO suggested a new approach: design an event for8 or 9 guys, spread the word, hope that more people are interested, andmodify accordingly. A proposed event under these conditions was the "NorthShore Crawl". HE liked the idea of a pub crawl, and suggested we exploreit further. A suggestion was made to have it for the Friday closest to the20th of August (not sure of significance). Initially, there was anobjection for August 18th, but eventually concensus was made. HE offeredto organize event.

5. Western Province Councillor

KO was voted in as Western Province Councillor at the Joint ProvinceConvention hosted by Eta Chapter in Milwaukee. He outlined what theposition entailed: the welfare of the chapters, and expansion. As such, hewould like to see the position of Deputy WesternProvince Councillor for Expansion filled. He suggested that everyoneseriously consider taking up the position.

He then proceeded to discuss goals and expectations, and noted that LAprovided him with an easily identifiable goal. He suggested an"expectations exchange" between the chapters and his office. With regardsto the Alumni Chapter meetings, he expected to run an "integral show".With regards to what may be considered his apparent sudden change ofattitude towards the way things are done, especially in the area of actingout against liability, he expected a little slack to be cut by fellowalumni. He then invited discussion, and asked us to think about what we'dlike to see from him and National.

SG brought up the jewelry issue - the pledge class of 1998 had theirjewelry order lost in transit, and subsequent classes have yet to receivetheir jewelry as a result. The issue is becoming more pressing, as membersof that class are either approaching graduation, or have already graduated.KO duly noted the issue and promised to follow up on it.

HE inquired about the Los Angeles issue. KO explained the situation -essentially, Alpha Chapter's numbers are low, and they have had a problemwith rush. At the JPC, ideas were exchanged with regards to how Alphacould fix or improve on their rush program.

This item was closed with KO accepting suggestions with regards to ThetaChapter.

6. President's Report

KDF apologized about his appearance of "slacking off". He'd had a coupleof important personal issues that had to be dealt with, and that prettymuch drained all his time. He apologized again, and hoped that we'd cuthim a little slack.

7. Conversation with Ben Prins

EG brought up Ben Prins' concerns with regards to finances of the Chapter,and the dues vs. donations issue. BD mentioned that if we intend toachieve charity status, then donations are the way to go. JM suggested thepossibility of "differentiation" (ie. recognition for donors). KDFsuggested a thank-you note to those who donated. TB suggested publishingnames of donors in the newsletter. BD mentioned we had good case forgetting tax-deductible status (ie. receipts for donors which aretax-deductible).

8. Next meeting

The next meeting was proposed for August 18, 2000.

There being no further business, the meeting was adjourned at 9:30pm.

Edmund Gin
Secretary