Sigma Phi Delta Fraternity Vancouver Alumni Chapter

Meeting minutes for June 10, 2002

Present: Kevin Deane-Freeman (President), Jan Erik Laursen (Vice President), Brent Dozzi (Treasurer), Tyler Borges (Social Coordinator), Edmund Gin (Secretary), Chad Brown (House Liaison), Bryce Bendickson, Justin Malcolm, Jeff Breadner.

Apologies: Darren Farnworth (Western Province Councillor)

As a quorum was achieved, the meeting was called to order at 7:10pm.

1. New Alumni Introductions:
   • Chad Brown - Mech '02, currently House Liaison, also acting as House Manager until incoming House Manager is fully trained.
   • Jeff Breadner - Mining '02, almost secured a job.

2. Executive Reports:
• House Liaison
• 2 Alumni have paid their back-rent
• As such, there is a new BBQ at the House
• Possibly considering doing a BBQ for Alumni, Actives, and family.
• As more money comes in, more new appliances will be purchased.
• Vice President
  • "Blah blah, Drink Beer", then proceeded to finish his beer.

• Social Coordinator
  • Difficulty nailing down a date for the Crawl due to JM's schedule
  • JM pointed out that we could use his place without him
  • Scheduling issue hopefully will be resolved soon - would like to have it in the summer, but might have to hold it in September.
  • Asked JB if he would like to host the Christmas Social
  • JB responded: to be confirmed - tentative yes.
  • BD asked if Cheeze was considered - general response was that it wasn't likely to happen.

• Treasurer
  • General Account
    • $500
    • Dues coming out, will probably have $200 left
    • Dues cheque had bounced, will need to talk to our bank to determine why previous cheques with one signature is ok, and why all of a sudden 2 signatures are required.
  • House Account is at around $4700
  • Mutual fund is around $13000
  • Total money available is around $18000
  • House Insurance
    • Normally notice is given 1 month in advance
    • agent called 2 days in advance of policy expiring
    • policy altered by insurance company
    • policy renewed with original company
    • building insured for approx. $180000, reliant on labour/expertise to be provided by individual Alumni members
    • contents insured for $12000 - a basic amount that covers appliances
    • tenants to be insured by themselves (or parents, if available)
    • liability insurance for $100000
    • BD would like anyone with insurance industry contacts to talk to him.
  • Property tax - $2184.34 owing
  • Annual Societies Report to be filled out (for BC Ministry of Societies)
  • BD confirmed with TB and CB that materials with regards to land title documents had been received. TB to follow up with his contact.
  • BD and KDF signed dues cheque, and gave to EG to mail to National.

• Secretary
  • Form 26 is complete
  • to be delivered via surface mail

• President
  • nothing to report
  • "Enjoy the beer!"
  • (Note: two pitchers of beer were purchased by the President for the consumption of those present, owed on May 13th, 2002, in accordance to the motion passed April 8, 2002)
3. Summer Meeting Location

KDF asked if the Elephant and Castle at BCIT was acceptable, since they close at 8pm, and most meetings do not last beyond an hour. JB pointed out that they're ok with us staying late. We could probably use the patio and settle our bill before they close, leaving our dishes and empties outside. General concensus was to move back to the E&C for the next meeting. (Note: 2 for 1 appetizers on Mondays!!)

4. Permanent e-mail Project

JM talked to National Treasurer Ed Hurst about the possibility of using National's domain name for our Chapter's members via a server at the House. EH indicated that he was not happy about the prospect of dealing with dynamic IP addressing. JM was wondering about general concensus, and who would be willing to host. JB suggested that the House and his place could be used for such a setup. JM asked if ok to run from the House. JB offered to run backup DNS from his home. JM: "What do we need?" JB: "I can look into it." JM asked BD about opinion (approx. $30/year, Canadian). JM offered to cover the cost for 10 years. JB to find out which service he's currently dealing with (for breadner.ca).

5. Motions
   1. Moved: BD, Seconded: EG

   Whereas: We are men (at least most of us)
   Furthermore whereas: We are Fraternity men
   Be it resolved that: each Alumni meeting begin with the "Man's Prayer".

   • Discussion:
     
     • various members asked to clarify what the "Man's Prayer" was
     • BD identified it as the one from the Canadian production, "The Red Green Show"
     • Note: it reads as follows - "I'm a man, but I can change, if I have to... I guess."
   2. Amendment - Moved: JM, Seconded: TB

   That the word "change" be replaced with "drink".

   UNANIMOUS

   3. Moved: BD, Seconded: EG

   Whereas: We are men (at least most of us)
   Furthermore whereas: We are Fraternity men
   Be it resolved that: each Alumni meeting begin with the "Man's Prayer".
   Note: the prayer reads as follows - "I'm a man, but I can drink, if I have to... I guess."

   UNANIMOUS

6. Next Meeting Location
• Elephant and Castle, BCIT - Burnaby, July 8th, 7:00pm

Prepared by:
Edmund Gin
Secretary