Sigma Phi Delta Fraternity Vancouver Alumni Chapter

RE: Minutes of Alumni Meeting of May 8, 1998

Meeting at Hooters in Surrey at 7:00 PM. Attended by: AH, RP, KD.

OLD BUSINESS

1. Finances
   
• BD still needs to report back at next meeting with recommendations on investment options and possibility of re-mortgaging chapter house if that is required in the future.
  
• An inspection of the fwat house needs to be conducted ASAP in order to plan for upcoming expenses over the next few years.
  
• BH to investigate building inspectors for completing an inspection of the chapter house this summer. In addition, BH to find a replacement for the downstairs fan.
  
• RP to contact BH and work with BH in regards to house inspection.
2. Charitable organization
   
• KD researched the possibility of our chapter becoming a non-profit organization. He found that there are large costs involved: about $10,000.
• It was decided that this option should not be pursued at this time.
3. Social Coordinator
• Heiko (Spike) has accepted this position.
4. Web Page
• KD has created a temporary page at http://members.home. net/fishbone.
• Any ideas for the web site can be emailed to KD at kevindf@home.com. In addition, any photos of alumni events or biographies.
• There is a guest book available to note down comments and ideas.
5. National Convention
• KD to contact Justin Malcolm in regards to any help required from the alumni.
6. Newsletter
• The September newsletter should have a section on house repairs required in the near and far future. A carefully worded section should request donations. Describe the last year's average contribution.
• Send out an additional request in the September newsletter about submissions for the Chief's Biography.
7. Abe Lighthall Bursary
• The following ideas were generated for the criteria of the endowed award:
  • The bursary should be open for both male and female engineering students.
  • A letter from the SPD active chapter should recommend the appropriate candidates. The letter will indicate the applicant's achievements and involvement.
• If the award cannot be monitored by the active chapter, then a letter of recommendation should come from the Faculty of Applied Science, engineering club or EUS to confirm the students' extra-curricular activities.
• AH to inquire with UBC in regards to modifications to the criteria.
8. Al Nemetz's Stuff
• Al Nemetz has a bunch of stuff that he needs to off load.
• RP to determine what the fwat house is lacking.

NEW BUSINESS

1. Recent Graduates
   
• AH to acquire new addresses and information of new graduates.
  
• The alumni chapter should attend the last active chapter meeting of the academic year in order to acquire addresses, etc.
  
2. Next Meeting
   
• The week of July 8th to July 14th after AH's honeymoon. Meeting should be in Marpole area.

ADDENDUM as of June 2, 1998:

• AH contacted Julia Popo at UBC in regards to altering the criteria of the Lighthall Bursary. She is no longer the contact. We should deal directly with Elizabeth Ko (822-3846).
• AH contacted Elizabeth Ko:
  • Al Nemetz contacted her recently and informed her that the award will remain unchanged.
  • UBC likes to deal with the donor only as the donor is putting up the capital. Therefore, Al Nemetz is the primary contact for UBC.
  • AH to contact Al Nemetz to find out what he is planning and to ensure that his decisions are in sync with any executive decisions.
  • An award for males only is frowned upon by the UBC senate.
  • The recipient of the bursary cannot be chosen by the fraternity. UBC has to choose the successful applicant.
  • The Faculty of Applied Science can recommend applicants. However, the bursary must then become an award.
• After discussion with Ms. Ko and the ideas presented during the May 8^th executive meeting, AH recommends the following criteria for the Abe Lighthall Award:
  • Male or female UBC student enrolled in the Faculty of Applied Science and taking a full-course load in an engineering program.
  • Student volunteers and is active in the Engineering Undergraduate Society and/or his/her engineering club.
  • Student writes a letter to the Faculty of Applied Science stipulating why he/she should receive the award.
  • Faculty submits the letters to UBC Awards and Financial Aid to make the decision.
  • Each year, the EUS would be responsible for ensuring that students are aware of the award.

The minutes above are correct to the best of my knowledge.

Andrew Happer
Vancouver Alumni Chapter Secretary
Sigma Phi Delta Fraternity