Sigma Phi Delta Fraternity Vancouver Alumni Chapter

Meeting minutes for April 8, 2002

Present: Kevin Deane-Freeman (President), Jan Erik Laursen (Vice President), Tyler Borges (Social Coordinator), Edmund Gin (Secretary), Bryce Bendickson, Chris Baker.

Apologies: Darren Farnworth (Western Province Councillor), Chad Brown (House Liaison)

As a quorum was achieved, the meeting was called to order at 7:15pm.

1. Executive Reports:
• Vice President
• Motion about tardiness is confusing - hope to clarify
• Social Coordinator
  • Pub Crawl planning well underway
    • added one bar
    • slated for mid-August
  • Christmas Social host? None yet. Will talk to Brother Jeff Breadner.

• Secretary, President - nothing to report
2. AGM Wrap-up

KDF indicated that it was pointless to discuss - everyone who is at this meeting was there. Need to contact Brent to get documents for TB.

3. Camping Trip

It was confirmed that the weekend of April 27th/28th was going to be the dates for the annual camping trip. Potential rides were arranged.

4. Online dues payment

KDF asked if it was a good idea - it was an idea that Brother Justin Malcolm suggested, but is not here to discuss. JEL mentioned that it was potentially a good idea, since it allowed a means for out-of-town Brothers to give money to the Chapter. Tabled until next meeting.

5. Where to hold meetings

It was pointed out by JB (via e-mail to EG) that the Elephant on Campus (E&C at BCIT) closes on Mondays at 7pm starting June 1st. As our meetings begin after 7pm, this would be problematic. Ideas were suggested, including:

• Connections Lounge (our former meeting place)
• Oliver Twist on Edmonds (in Burnaby)
• Champs (near BCIT - Canada Way/Willingdon)

After some discussion, Champs was chosen, as it was the nearest to our current meeting place.
6. Brothers coming to town

It was noted that Brother Andrew Happer would be arriving in the middle of April for a week, and that April 17th was scheduled by AH as a Poker Night at the House. Also, Brothers Darcy Parker, Ron Byrne and Andy Gal would be flying into Vancouver on the week of the Camping trip to attend the Camping trip.

7. Motions
   1. Moved: TB, Seconded: JEL

   Whereas: Alumni love free beer

   Furthermore whereas: Free beer is GOOD !!

   Be it resolved that: Any alumni arriving 15 or more minutes late owes a pitcher of beer. If that Alumni arrives 45 or more minutes later, he owes two pitchers of beer. All Execs must give notice of absence at least 11.75 hours in advance to the Chapter Secretary or they owe two pitchers of beer for their unannounced absence. The clock starts ticking at 7:00 PM the day of the meeting. Time is based upon Universal Coordinated Time (Zulu). Beer is payable immediately.

   UNANIMOUS

   There being no further business, the meeting was adjourned at 8:05pm.

   Prepared by:
   Edmund Gin
   Secretary