Sigma Phi Delta Fraternity Vancouver Alumni Chapter

RE: Minutes of Alumni Meeting of April 4, 1998

Meeting at Canada Trust and IHOP in Port Coquitlam at 9:30 AM. Attended by: AH, BD, BH, KD.

BANK BUSINESS

1. Signing Authority
• BH's name was removed from the Alumni account and KD's name was added.

OLD BUSINESS

1. Finances
   
• BD should speak with VanCity Savings in regards to the Ethical Money Market fund and determine best method of investment.
  
• A bond fund might produce better returns than the money market, but still have low volatility.
  
• The money market fund should be left alone for now. BD to report back at next meeting with recommendations.
  
• BD to contact Ben Prins in regards to location of Chief's Memorial Award funds.
  
• The alumni funds should not be invested in aggressive markets as liquidity is required.
  
• BD to inquire about possibility of re-mortgaging chapter house if that is required in the future.
2. Charitable organization
   
• The Alumni chapter can hopefully convince people to make donations by being able to issue tax receipts.
• KD to inquire about non-profit organizations - tax implications and receipts.
3. Social Coordinator
• KD to contact RP in regards to contacting Heiko (Spike) about taking on this position.
4. Web Page
• The page can list upcoming events and meeting minutes. A photo album can also be displayed.
• A guest book will allow users to sign in.
• Direct access to National's web site.
• Should be updated once per month.
• Ed Hurst is not restricting the amount of disk space available ( up to ~200 MB).
• E-mail will be set-up as "vancouver@sigphi.org" and then rebounded to AH's or KD's e-mail address.
• KD to get a basic site up first before getting too complicated.
5. National Convention
• The Ponderosa building will be used for meetings.
• The local tours available are listed in the minutes of the Supreme Council Meeting.
6. Dues
• The September newsletter should have a section on house repairs required in the near and far future. A carefully worded section should request donations. Describe the last year's average contribution.
• BH to investigate building inspectors for completing an inspection of the chapter house this summer. In addition, BH to find a replacement for the downstairs fan.
7. Abe Lighthall Bursary
• AH to contact Al Nemetz in regards to changing the criteria of the award for a student more involved in their club or society.
• AH to purchase bottle of Oban scotch whiskey for Al Nemetz in appreciation of taking over the award.
8. Chief's biography
• AH to send out e-mail requesting alumni to submit stories about the Chief.
• Send out additional request in the September newsletter.
9. Next Meeting
• Friday, May 8th at 6:30 p.m. at the Hooters restaurant in Surrey.

Addendum as of April 11, 1998:

• Al Nemetz has forwarded a cheque for $300 to UBC for the 1998/99 Lighthall Bursary. He has requested that the updated amount be reflected in the 1998/99 Awards and Financial Aid reference guide.
• UBC has forwarded information to Al Nemetz in regards to setting up a perpetual account with an initial lump sum donation.
• Al is presently studying this information.
• AH contacted Julia Popo at UBC in regards to altering the criteria of the Lighthall Bursary. There may be difficulties in selecting a successful recipient if the criteria is extended beyond financial need and scholastic standing. These two entities are really the only characteristics which can be judged by UBC.
• Julia Popo thought Al Nemetz was the primary contact for the award. She will have to discuss our inquiry with Elizabeth Ko from the Development Office. Ms. Ko has been corresponding with Al. AH informed Julia that Al is strictly the donor, but as executive secretary, AH is the primary contact for correspondence in regards to the successful award recipients.
• Julia Popo will get back to AH later in the week.

The minutes above are correct to the best of my knowledge.

Andrew Happer
Vancouver Alumni Chapter Secretary
Sigma Phi Delta Fraternity