[SPD crest]
Sigma Phi Delta Fraternity
Vancouver Alumni Chapter

Meeting minutes for March 20, 2000

Location: Connections, Metrotown Station Square
Present: Kevin Deane-Freeman (President), Brent Dozzi (Treasurer), Andrew Happer (Secretary), Kevin Oldknow (House Liaison), Edmund Gin

As a quorum was achieved, the meeting was called to order at 7:30pm.

  1. Secretary

    2. AH stated his intentions to resign from the position of Secretary some time prior to the meeting. As there were no other candidates willing to take up the position, and there was need of a secretary, EG offered to do it on an interim basis.

  2. Society Status

    3. BD took down names and mailing addresses for a form to be filed with the Provincial Government regarding our society status. Basically needed the names/contact info for officers.

  3. Database Project

    4. AH is currently updating the database for National.

  4. Correspondence

    5. AH passed on some correspondence he received prior to his resignation. These items were the National Scholarship winners (from Grand President Paul Lindner), Convention information (from Central Province Councillor J. Christopher Perez), and brothers who have gone to the Castle Eternal.

  5. Convention

    6. KDF asked who was able to go to the Convention in Milwaukee. KDF mentioned he couldn't. KO mentioned he was a definite maybe. EG mentioned he was a probable yes.

  6. Chief's Award

    7. Applications that were received were sent around for viewing. Applications received from Sean Masse, Shaun Hodgins, Alvin Tong, Jeff Breadner. Preliminary voting was taken. Someone raised the point that more consideration should be taken before making final vote. Voting tabled until later in the meeting.

  7. Financial Report

    8. BD reported there was a setback in the dropping of the Ethical fund. Brad Hawthorn and Ben Prins would need to sign for the closure of the account. BD currently attempting to contact them for authorization. Funds thus liquidized would be put into the trust fund. BD also reported that there is lots of money, but most of it is "locked" in the building maintenance fund, with only ~$500 in the operating fund. After Chief's Award and National/Provincial Dues, balance will pretty much be at $0. Hoped to get some funds transferred within a month. Also looking at a donations drive in the Fall.

  8. Chief's Award (cont.)

    9. A question was raised with regards to the stipulations of the award - in particular, about financial need. Final voting was done - SH won.

  9. Summer BBQ

    10. It was proposed that the BBQ be given another try in light of the results from the last year. It was also proposed that the timeframe of August vs. June be examined. Finally, a proposal was put forth to examine golf vs. BBQ vs. Pitch & Putt. As the Social Coordinator was not available, this item was tabled until the next meeting.

  10. Next meeting

    11. The next meeting was proposed for May.


There being no further business, the meeting was adjourned at 8:30pm.

Edmund Gin
Secretary